Terms & Conditions

If I am to perform a concert, I – the (prospective) performer – agree:

  • to complete the application form by 4pm on Thursday 18th April 2019 in order to be considered;
  • to complete the application form accurately, to the best of my knowledge;
  • to submit my £20 deposit (more information about deposits below) before 2pm on Tuesday 23rd April 2019;
  • to abide by the requirements listed on the application page;
  • to ensure that everyone involved in the concert is a registered Music Society member, or risk concert cancellation at any time;
  • that The Music Society will create a Facebook Event for the concert; however, all publicity responsibility for generating an audience is my responsibility;
  • that my concert will not exceed 40-45 minutes for a full concert, or 20-25 minutes for a half-concert, and that I will have wholly vacated the Concert Hall by 2pm on the day of my concert;
  • to abide by the University’s Health and Safety regulations (details in H&S tab);
  • to grant The Music Society and its designees the right to use my performance in any format, now known or later developed;
  • to grant, without limitation, the right to edit, mix or duplicate and use or re-use the concert in whole or in parts as The Music Society may elect;
  • that The Music Society or its designees have complete ownership of the concert, including copyright interests;
  • to grant The Music Society and its designees the right to broadcast, exhibit, market and otherwise distribute the concert, in whole or in parts, and alone or with other products, for any purpose The Music Society or its designees determine. This grant includes the right to use the concert for promoting or publicising;
  • to submit a £20 concert deposit in cash, or a cheque made payable to ‘YUSU’;
  • that I understand that my concert will not go ahead without receipt of the deposit;
  • that I understand that collection of the deposit is arranged for a mutually convenient time by the Concerts Manager, but must be completed by 2pm on Tuesday 23rd April 2019;
  • that, if the deposit is not received, my offered slot will be offered to someone else;
  • that I understand that after successfully performing my concert, I will receive the deposit back: in cash or my cheque will be destroyed;
  • that my deposit will not be returned if I cancel the concert within 7 days of the concert date;
  • that my deposit will not be returned if the concert I perform is not as expected or overruns in time;
  • that my deposit will not be returned if the concert and/or the people involved with it bring the Music Society, the Music Department, or the University into disrepute;
  • that control of my deposit rests entirely with the Music Society Executive Committee;
  • that I have read the regulations below, that I have understood them, and that I will abide by them, or risk termination of the concert at any time:

The Music Society has undertaken a risk assessment on the Sir Jack Lyons Concert Hall. The assessed risks were as follows:

  1. Electrical equipment malfunction (lighting, recording equipment, performing equipment etc.)
  2. Injury through lifting heavy equipment (staging, furniture, speakers, instruments etc.)
  3. Slips, trips or falls
  4. Fire or bomb scare
  5. Excessive noise levels

The Music Society reserves the right to refuse an application or stop a programmed concert if it does not comply with the following regulations.

All concerts must comply with the guidelines for The Sir Jack Lyons Concert Hall, as devised by the University of York Directorate of Facilities Management.

  1. Any electrical equipment must have a valid and current PAT test certificate. No other equipment may be used.
  2. Vigilance should be exercised when moving equipment.
  3. No food or drink is allowed in the Concert Hall.
  4. All aisles and walkways that lead to fire exits must be kept clear throughout any rehearsal or performance.
  5. If any unusual stage props or settings of staging etc. are to be used, a separate risk assessment must be carried out in advance with the Music Department’s Safety Officer.
  6. No naked flame is to be used (e.g. candles).
  7. In the event of a bomb scare or fire, you must agree to follow the University guidelines.
  8. The medium term accumulated noise exposure limit is 96 dBA (SPL) or as set by the appropriate Local Authority, whichever is lower. The Music Society reserves the right to stop concerts that exceed this level.
  9. The Music Society will provide a person qualified in first aid, two stewards and a Front of House at each concert. These people will make themselves known to the performers beforehand and brief them on the emergency procedures. We also provide a recording and lighting technician. Only members of The Music Society who are suitably trained and meet the Music Department’s regulations will be permitted to use the studio and lighting equipment.
  10. Music Society asks the performers to exercise common sense and vigilance in all areas of the rehearsal and the performance. Any accident occurring through failure to adhere to these guidelines will not be covered by the Society’s insurance policy.